Organisation Mondiale pour l’Éducation Préscolaire

 Organización Mundial para la Educación Preescolar

 World Organisation for Early Childhood Education

Constitution of

The Aotearoa/New Zealand Committee of

The World Organisation for

Early Childhood Education Incorporated

August, 2001

Article 1:  Name

The name of the organisation shall be the Aotearoa/New Zealand Committee of the World Organisation for Early Childhood Education Incorporated (hereinafter referred to as OMEP Aotearoa/New Zealand)

Article 2:  Interpretation.

The rules shall be construed with reference to the Incorporated Societies Act 1908 and its amendments and any regulations made there under, and the terms used where not inconsistent there with shall have the same meanings as they have in the Act or Regulations.

Subject to the above the following words and expressions shall have the meanings herinafter specified unless inconsistent with the context in which they are used

  1. OMEP Aotearoa/New Zealand means the Aotearoa/New Zealand committee of the World Organisation for Early Childhood Education Incorporated.  The initials are taken from the French name Organisation Mondiale Pour L’Education Prescolaire.
  2. “EXECUTIVE” means the National Committee of OMEP Aotearoa/New Zealand.
  3. “CHAPTER” means a local group of OMEP Aotearoa/New Zealand members who meet on a regular basis to promote the work of OMEP.
  4. “MEMBER” means a person or organisation which is a member of OMEP Aotearoa/New Zealand.
  5. “AOTEAROA/NEWZEALAND GENERAL ASSEMBLY” (hereinafter referred to as “the assembly” means any National Meeting of members.
  6. ‘ANNUAL GENERAL MEETING’ is the meeting which conducts the business outlined in Article 10.
  7. ‘MONTH” means calendar month, and ‘YEAR’ means the financial year of OMEP Aotearoa/New Zealand.
  8. In the event of any questions arising as to the construction or application of any of these rules or if there is a difference of opinion or doubt as to the interpretation of any of the rules, the Executive is empowered to decide, and its decision on any point shall be final and binding on all members.

Article 3:  Aims and Objectives.

  1. To foster optimum development of every child in regard to physical, cultural, social, intellectual, emotional and spiritual dimensions both in the family and in other social environments.
  2. To promote quality early childhood education in all its forms in Aotearoa/New Zealand.
  3. To promote a bicultural approach to the provision of early childhood education within the spirit of te Tiriti o Waitangi (the Treaty of Waitangi).
  4. To further the development of multicultural values and practices in early childhood education.
  5. To promote for each child, the optimum conditions for their wellbeing and happiness in their family, institutions and society.
  6. To support any organisation, institutional group or individual activity which furthers the cause of quality early childhood education, within the limits of the organisation’s resources.
  7. To support research in the area of early childhood education which furthers understanding and provides direction as to appropriate provision.
  8. To support early childhood programmes which promote peaceful interaction.
  9. To foster international contact, communication and meetings of early childhood educators.

Article 4:  Activities

  1. To further the work of OMEP and the achievement of its objectives within Aotearoa/New Zealand.
  2. To have a developmental plan which illustrates a bicultural approach to the provision of early childhood education within the spirit of te Tiriti o Waitangi.
  3. To promote the establishment of links and personal contacts between member countries and within Aotearoa/New Zealand.
  4. To establish and maintain sound working relationships with regional bodies of OMEP and with relevant world organisations.
  5. To maintain a viable, responsive, interactive and national organisation for the co-ordination and promotion of national and international early childhood issues.
  6. To promote study research and surveys of early childhood education in Aotearoa/ New Zealand and to make the findings available nationally and internationally.
  7. To encourage the dissemination of information on early childhood education which promotes an understanding of the needs and learning abilities of young children.
  8. To promote peaceful interaction in early childhood settings.
  9. To support the establishment of specialist early childhood resource sections in libraries and to have available bibliographies of this material.
  10. To promote education on parenting and the support of parents/caregivers to facilitate quality early childhood education.
  11. To support quality training for early childhood personnel in flexible delivery modes and to seek sponsorship for such personnel to benefit from national and international post-graduate training.
  12. To arrange and host conferences on early childhood education.
  13. To assist and promote early childhood educators visiting Aotearoa/New Zealand within the restraints of resources.
  14. To raise the public profile of early childhood education and its importance.
  15. To encourage and facilitate groups in early childhood education to co-operate together.
Article 5: Composition of the Organisation
  1. Membership of OMEP Aotearoa/New Zealand covers the spectrums of education, health and social services relating to early childhood,  There are four kinds of members –

a)         Individual membership is open,

i.          through a chapter, to any person who accepts the aims and objectives of OMEP Aotearoa/New Zealand or

            ii.         through the Executive where no chapter is operating in the area.

b)        Group membership may be granted to any organisation or government agency if they accept the aims and objectives of OMEP Aotearoa/New Zealand.  Membership is either

i.          through a chapter – any local or regional organisation may be represented at a local chapter by their members.

  1. Through OMEP Aotearoa/New Zealand – any national organisation may

         be represented at “the assembly” by their members.

 

            c)         Honorary membership may be given

  1. by OMEP Aotearoa/New Zealand to anyone whom “the assembly” considers worth of honouring in terms of the aims and objectives of OMEP Aotearoa/New Zealand.
  2. By individual chapters to anyone whom the chapter considers worthy of honouring in terms of the aims and objectives of OMEP Aotearoa/New Zealand.

d)        Life membership may be granted to any member

  1. by OMEP Aotearoa/New Zealand whom “the assembly” considers should be honoured based on services to OMEP Aotearoa/New Zealand
  2. by individual chapters whom the chapter considers should be honoured based on services to their individual OMEP Chapter.

2.         No person shall be excluded in accordance with the Human Rights Act 1993.

3.         Honorary and Life Members

a)            Following the approved procedure, an individual may be elected as an Honorary or Life Member at an Annual General Meeting of OMEP Aotearoa/New Zealand\

b)               Honorary and Life Members may attend “the assembly” and executive meetings of OMEP Aotearoa/New Zealand.

4.         Disaffiliation, suspension and cancellation

a)            Disaffiliation

Any member or chapter may disaffiliate from OMEP Aotearoa/New Zealand by notice in writing to the Executive but shall be liable for all dues for the current financial year of OMEP Aotearoa/New Zealand.

b)           Suspension

  1. A member or chapter whose actions or public comments presuming to represent OMEP Aotearoa/New Zealand are found by the Executive to be detrimental to the interests of OMEP Aotearoa/New Zealand or contrary to its policy, may be suspended by a 2/3 majority of those present and voting at a meeting of the Executive.   The decision must be confirmed by “The Assembly” by a 2/3 majority agreement of those present and voting.
  2. Written notice of the proposed suspension shall be conveyed to members or chapters not less than three weeks prior to “the assembly”.
  3. The member or chapter who has been suspended shall be notified immediately in writing after “the assembly”.
  4. A group member whose representative has been suspended shall have the right to appoint a new representative.
  5. Written notice of appeal against the suspension may be lodged with the Executive within one month of the date of the suspension. The Executive will set up an appeal committee to hear the appeal.  The suspended member/s or chapter/s have the right of representation at this appeal.
  6. The suspended member or chapter may apply for reinstatement after a period of not less than one year from the date of suspension.

c)         Cancellation

            Any member or chapter who does not pay their annual membership fee after two reminder notices shall be excluded from membership without prejudice of membership renewal.

Article 6. OMEP Aotearoa / New Zealand

OMEP Aotearoa/New Zealand shall carry out its purpose by the following means:

1.         The OMEP Aotearoa/New Zealand Assembly

The Aotearoa/New Zealand Assembly shall consist of all members entitled to vote and shall be the highest authority.  Its function shall be to meet at least once a year, which will include setting policy

2.         The Executive Committee:

a)         The Executive shall be responsible for the execution of decisions and policies agreed to at “the assembly” of OMEP Aotearoa/New Zealand and shall generally develop the work of OMEP Aotearoa/New Zealand during intervening periods.

b)        The Executive shall charry out the work of OMEP Aotearoa/New Zealand between “the assembly” meetings.

c)        The Executive shall meet or confer at least six times a year.  The Executive may also negotiate its actions by correspondence or teleconferencing.

d)        The Executive may take action in critical situations when it is impossible to call “the assembly” meeting of OMEP Aotearoa/New Zealand

e)        The Executive shall consist of elected members.

f)        The designated offices of the Executive of OMEP/Aotearoa/New Zealand shall be

National President

National Vice-President

National Secretary

National Treasurer

International Co-ordinator.

                        To be elected for a one year term.

g)         The Executive shall consist of such number as will bring the Executive’s total

membership to seven, or a number more than this, to be decided by “the assembly”.

h)         The Executive may co-opt executive members as deemed necessary.

3.         The Election of Executive:

a)         Nominations for the Executive can be by either

  1. in writing to the Executive one month prior to the Annual General Meeting.  This needs to include the nominee’s name and their signed agreement, and be seconded.   The Executive will notify chapters of nominations no less than 10 working days prior to the Annual General Meeting or
  2. received from the floor during elections and will have nominee’s agreement and be seconded.

b)          Voting for the OMEP Aotearoa/New Zealand National President, National Vice President, National Secretary, National Treasurer, International Co-ordinator and Executive shall take place each year at the Annual General Meeting of OMEP Aotearoa/New Zealand.

c)         The maximum term of office for any of the positions named in Article 6 2f shall be  no more than six consecutive years.

d)         In the event of a vacancy occurring the Executive may leave it vacant, or co opt a member or call for nominations to fill this position for the remainder of the period the original holder would have served.   The candidate shall be prepared to serve for the remainder of the term for which their predecessor was appointed.

e)         Holders of an existing office (other than the office of National President) are free to accept nomination for a different office even if they have not served the full year of their current office.

4.         Chairing of Meetings

a)         the Annual General Meeting and Executive meetings shall be presided over by the National President or in her/his absences, by the National Vice-President, failing which the meeting shall
            elect a chairperson.

5.         Executive Committee Duties.

a)        The Executive is responsible for the work of OMEP Aotearoa/New Zealand. Responsibility for such work may be delegated to the individual members or chapters of this body or to
            committees of individuals appointed to carry out special work.

b)        The decisions of the Executive shall be taken by simple majority vote.

c)        The Executive may consult any experts without voting right if deemed necessary.

d)        The National President of OMEP Aotearoa/New Zealand will be responsible for an annual report to be presented to members at the Annual General Meeting and to organisations from which
           OMEP receives subvention.

e)    The Executive shall make recommendations to “the assembly” on membership status, as set out under Article 5 (4).

6.         Chapters

            a)         Membership

  1. A Chapter of no fewer than five members of OMEP Aotearoa/New Zealand can be established in any area of Aotearoa/New Zealand.
  2. Membership of a Chapter shall follow Article 5:1
  3. Chapters must accept the aims and objectives of OMEP Aotearoa/ New Zealand.

b)   Membership Fee.

  1. Chapters will set an individual Chapter membership fee, which is to include the OMEP Aotearoa/New Zealand membership fee, at their Annual General Meeting.
  2. Membership fee for group membership through chapters will be set at the Annual General Meeting of OMEP Aotearoa/New Zealand.

c)        Financial.

  1. Each Chapter will operate a bank account, send receipts, write cheques and make payments for their own approved expenses.
  2. Each Chapter shall establish a travel fund to assist members with travel to attend “the assembly” or approved conferences.
  3. Each Chapter will forward the proportion of membership fee due to OMEP Aotearoa/New Zealand.

d)        Meetings.

  1. Each Chapter shall hold regular meetings for members throughout the year.   Minutes of these meetings should be recorded and a copy forwarded to the Executive.
  2. Each Chapter will hold their own Annual General Meeting each year in September at which a financial statement and chapter report will be submitted.
  3. Each Chapter will establish a quorum as stated in Article 12:3.

e)         OMEP Aotearoa/New Zealand

i)          Each Chapter must submit their annual financial statements to OMEP Aotearoa/New Zealand by 30 September of each year.

ii)         Each Chapter must submit an annual report of its activities to OMEP Aotearoa/New Zealand Annual General Meeting.

iii)        Chapters can nominate people for any Executive postion.

f)          Recess

i)          In the situation where a chapter is no longer viable they may make a request to the Executive to be put into recess as per the approved procedure.

ii)         The Executive will hold any assets in trust on behalf of the chapter for a period of two years.

iii)        At the end of this period if the chapter has not re-established, the assets will revert to the Executive.

Article 7. Personal Pecuniary Benefit.

No personal pecuniary benefit of whatever kind can be paid or distributed to any member or group member(s) of OMEP Aotearoa/New Zealand.

Article 8. Financial.

1.         Membership fee.

a)         Each member other than Honorary or Life members, shall contribute to the expenditure of OMEP Aotearoa/New Zealand by annual membership fee as stated in Article 6: b and Article 10:
            2i.

b)         Each Membership fee will cover the period of first January to the thirty-first of December in any one year.

  1. Finance.

a)        The Executive shall be responsible for the financial administration of OMEP Aotearoa/New Zealand.  The Executive shall adopt an annual budget, authorise the expenditures related to their
            work and responsibilities of OMEP Aotearoa/New Zealand.

b)        Signing authority will be exercised by any two of the following The National Treasure;  the National President;  the National Secretary or one other nominated member.

c)        The OMEP Aotearoa/New Zealand annual membership fee and other contributions shall be received by the National Treasurer who will operate a bank account, send receipts, write cheques
           and make payments.

d)        The Executive shall establish a travel fund to assist the Executive members with national travel expenses, and where possible to assist individual members to attend international
            conferences of OMEP.

e)        The National Treasurer or a person delegated to do so will submit audited financial statements to the Annual General Meeting for approval.

Article 9. Aotearoa/New Zealand General Assembly.

1.         OMEP Aotearoa/New Zealand shall hold “the assembly” at least once each year, the dates and place to be decided by the Executive in consultation with the hosting Chapter.

  1. The place, date and provisional agenda of “the assembly” shall be sent to all members at least one month in advance.  The accidental omission to give or the non-receipt of any such notice by any of the members shall not invalidate any resolution passed at “the assembly” to which the notice relates.
  2. Members present at “the assembly” of OMEP Aotearoa/New Zealand shall vote on the Executive’s decisions regarding recognition, refusal, withdrawal, or exclusion of individual members, chapters or group members.
  3. One of the assembly will include the Annual General Meeting of OMEP Aotearoa/New Zealand.

Article 10.  Annual General Meeting.

1.      The Annual General Meeting of OMEP Aotearoa/New Zealand shall be held within three months of the end of the financial year, on a date to be decided by the Executive and in consultation
         with the hosting Chapter.

2.      The business of the Annual General Meeting shall be:

         a.         Confirmation of minutes of previous Annual General Meeting.

         b.         Presentation of OMEP International annual report.

         c.         Presentation of OMEP Aotearoa/New Zealand annual report and financial

                    report.

         d.         Presentation of Chapter annual reports.

         e.         Adoption of annual report

         f.         Adoption of financial report (audited).

         g.         Business arising from presented reports.

         h.         Election of Executive.

            i.          Setting of OMEP Aotearoa/New Zealand Individual membership fee and

Group Membership for chapter and OMEP Aotearoa/New Zealand fees.

            j.          Amendments to Constitution.

k)            Any other annual meeting business.

Business not relevant to the Annual General Meeting shall be transacted before or after the Annual General Meeting and minuted accordingly.

Article 11 Voting at “the assembly”.

1.         a)         Each individual member represented and entitled to vote shall be allowed the

power of one vote.

            b)        A Group membership, represented and entitled to vote shall be allowed the

power of two votes.

c)    Each life member shall be allowed the power of one vote.

d)   Each honorary member is not entitled to vote.

2.         Any member can delegate, in writing, their voting rights to another member.

3.         A majority vote shall be a simple majority by all members present and voting except concerning the statutes of dissolution of OMEP Aotearoa/New Zealand unless otherwise specified.

4.         Motions shall be determined by a majority of members present and voting and shall be by a show of hands unless a poll is demanded by five or more members in which case a written ballot shall be taken.   The chairperson of any meeting shall have a deliberate vote and a casting vote.

5.         No vote shall be exercised by any member whose membership fee is more than three months in arrears.

 

Article 12. Quorum.

 

1.         The quorum for ‘the assembly” of Aotearoa/New Zealand shall be no fewer than 15 members.

2.         A quorum for the executive shall be no fewer than 4.

3.         A quorum for a chapter shall be no fewer than 4.

4.         At the beginning of each meeting the presiding officer shall establish the quorum.

 

Article 13.  Revision of the Constitution.

 

1.         Amendments to the constitution or dissolution of OMEP Aotearoa/New Zealand can only be decided by a 2/3 majority of those present and voting at the Annual General Meeting of OMEP Aotearoa/New Zealand.  Any amendments to the constitution or the dissolution of OMEP Aotearoa/New Zealand shall be submitted to the Executive three months before the Annual General Meeting and be communicated to members two months before the Annual General Meeting.

2.         No such amendment shall be approved if it detracts from the charitable nature of the organisation.

 

 

 

 

Article 14. Policies and Procedures.

 

1.         The Executive shall establish the policies and procedures of OMEP Aotearoa/New Zealand, subject to the approval of OMEP Aotearoa/New Zealand General Assembly.

2.         The policies and procedures may be amended by the Executive subject to the approval of OMEP Aotearoa/New Zealand assembly.

 

Article 15. Working Languages.

 

1.         The working languages of OMEP Aotearoa/New Zealand shall be English and Māori, in accordance with the spirit of te Tiriti o Waitangi.

2.         Other languages may be used on special occasions but with translation into English and Māori  where appropriate.

 

Article 16. Breach of Statutes and Policies and Procedures

 

1.         The Executive shall be empowered to examine any alleged breach of the Constitution or Policies and Procedures.

 

Article 17.  Registered Office of OMEP Aotearoa/New Zealand

 

1.         The Registered Office of OMEP Aotearoa/New Zealand shall be at such place as may be determined from time to time by the Executive.

 

Article 18.  Common Seal

 

1.         The Common Seal of OMEP Aotearoa/New Zealand shall be kept in the custody of

the National Secretary and shall not be affixed to any document except pursuant to a resolution of the Executive and in the presence of the National President and National Vice President or of two Executive members who shall attest the execution thereof.

 

Article 19 Winding Up

 

1.         OMEP Aotearoa/New Zealand may be voluntarily wound up in accordance with the provision of the Incorporated Societies Act 1908 or any statutory enactment substituted therefore.  Upon such winding up any OMEP Aotearoa/New Zealand assets shall not be disposed of to individual members but shall be given or shall be transferred to some other charitable society or organisation within New Zealand, having objectives similar to those of OMEP Aotearoa/New Zealand.

2.         Disposal of the monies or properties of OMEP Aotearoa/New Zealand in accordance with this rule shall be decided by the resolution of the members thereof by the High Court of New Zealand.

 

 

 

 

Constitution / Tō mātou ture

Organisation Mondiale pour l’Éducation Préscolaire

 Organización Mundial para la Educación Preescolar

 World Organisation for Early Childhood Education

Constitution of

The Aotearoa/New Zealand Committee of

The World Organisation for

Early Childhood Education Incorporated

August, 2001

Article 1:  Name

The name of the organisation shall be the Aotearoa/New Zealand Committee of the World Organisation for Early Childhood Education Incorporated (hereinafter referred to as OMEP Aotearoa/New Zealand)

Article 2:  Interpretation.

The rules shall be construed with reference to the Incorporated Societies Act 1908 and its amendments and any regulations made there under, and the terms used where not inconsistent there with shall have the same meanings as they have in the Act or Regulations.

Subject to the above the following words and expressions shall have the meanings herinafter specified unless inconsistent with the context in which they are used

  1. OMEP Aotearoa/New Zealand means the Aotearoa/New Zealand committee of the World Organisation for Early Childhood Education Incorporated.  The initials are taken from the French name Organisation Mondiale Pour L’Education Prescolaire.
  2. “EXECUTIVE” means the National Committee of OMEP Aotearoa/New Zealand.
  3. “CHAPTER” means a local group of OMEP Aotearoa/New Zealand members who meet on a regular basis to promote the work of OMEP.
  4. “MEMBER” means a person or organisation which is a member of OMEP Aotearoa/New Zealand.
  5. “AOTEAROA/NEWZEALAND GENERAL ASSEMBLY” (hereinafter referred to as “the assembly” means any National Meeting of members.
  6. ‘ANNUAL GENERAL MEETING’ is the meeting which conducts the business outlined in Article 10.
  7. ‘MONTH” means calendar month, and ‘YEAR’ means the financial year of OMEP Aotearoa/New Zealand.
  8. In the event of any questions arising as to the construction or application of any of these rules or if there is a difference of opinion or doubt as to the interpretation of any of the rules, the Executive is empowered to decide, and its decision on any point shall be final and binding on all members.

Article 3:  Aims and Objectives.

  1. To foster optimum development of every child in regard to physical, cultural, social, intellectual, emotional and spiritual dimensions both in the family and in other social environments.
  2. To promote quality early childhood education in all its forms in Aotearoa/New Zealand.
  3. To promote a bicultural approach to the provision of early childhood education within the spirit of te Tiriti o Waitangi (the Treaty of Waitangi).
  4. To further the development of multicultural values and practices in early childhood education.
  5. To promote for each child, the optimum conditions for their wellbeing and happiness in their family, institutions and society.
  6. To support any organisation, institutional group or individual activity which furthers the cause of quality early childhood education, within the limits of the organisation’s resources.
  7. To support research in the area of early childhood education which furthers understanding and provides direction as to appropriate provision.
  8. To support early childhood programmes which promote peaceful interaction.
  9. To foster international contact, communication and meetings of early childhood educators.

Article 4:  Activities

  1. To further the work of OMEP and the achievement of its objectives within Aotearoa/New Zealand.
  2. To have a developmental plan which illustrates a bicultural approach to the provision of early childhood education within the spirit of te Tiriti o Waitangi.
  3. To promote the establishment of links and personal contacts between member countries and within Aotearoa/New Zealand.
  4. To establish and maintain sound working relationships with regional bodies of OMEP and with relevant world organisations.
  5. To maintain a viable, responsive, interactive and national organisation for the co-ordination and promotion of national and international early childhood issues.
  6. To promote study research and surveys of early childhood education in Aotearoa/ New Zealand and to make the findings available nationally and internationally.
  7. To encourage the dissemination of information on early childhood education which promotes an understanding of the needs and learning abilities of young children.
  8. To promote peaceful interaction in early childhood settings.
  9. To support the establishment of specialist early childhood resource sections in libraries and to have available bibliographies of this material.
  10. To promote education on parenting and the support of parents/caregivers to facilitate quality early childhood education.
  11. To support quality training for early childhood personnel in flexible delivery modes and to seek sponsorship for such personnel to benefit from national and international post-graduate training.
  12. To arrange and host conferences on early childhood education.
  13. To assist and promote early childhood educators visiting Aotearoa/New Zealand within the restraints of resources.
  14. To raise the public profile of early childhood education and its importance.
  15. To encourage and facilitate groups in early childhood education to co-operate together.
Article 5: Composition of the Organisation
  1. Membership of OMEP Aotearoa/New Zealand covers the spectrums of education, health and social services relating to early childhood,  There are four kinds of members –

a)         Individual membership is open,

i.          through a chapter, to any person who accepts the aims and objectives of OMEP Aotearoa/New Zealand or

            ii.         through the Executive where no chapter is operating in the area.

b)        Group membership may be granted to any organisation or government agency if they accept the aims and objectives of OMEP Aotearoa/New Zealand.  Membership is either

i.          through a chapter – any local or regional organisation may be represented at a local chapter by their members.

  1. Through OMEP Aotearoa/New Zealand – any national organisation may

         be represented at “the assembly” by their members.

 

            c)         Honorary membership may be given

  1. by OMEP Aotearoa/New Zealand to anyone whom “the assembly” considers worth of honouring in terms of the aims and objectives of OMEP Aotearoa/New Zealand.
  2. By individual chapters to anyone whom the chapter considers worthy of honouring in terms of the aims and objectives of OMEP Aotearoa/New Zealand.

d)        Life membership may be granted to any member

  1. by OMEP Aotearoa/New Zealand whom “the assembly” considers should be honoured based on services to OMEP Aotearoa/New Zealand
  2. by individual chapters whom the chapter considers should be honoured based on services to their individual OMEP Chapter.

2.         No person shall be excluded in accordance with the Human Rights Act 1993.

3.         Honorary and Life Members

a)            Following the approved procedure, an individual may be elected as an Honorary or Life Member at an Annual General Meeting of OMEP Aotearoa/New Zealand\

b)               Honorary and Life Members may attend “the assembly” and executive meetings of OMEP Aotearoa/New Zealand.

4.         Disaffiliation, suspension and cancellation

a)            Disaffiliation

Any member or chapter may disaffiliate from OMEP Aotearoa/New Zealand by notice in writing to the Executive but shall be liable for all dues for the current financial year of OMEP Aotearoa/New Zealand.

b)           Suspension

  1. A member or chapter whose actions or public comments presuming to represent OMEP Aotearoa/New Zealand are found by the Executive to be detrimental to the interests of OMEP Aotearoa/New Zealand or contrary to its policy, may be suspended by a 2/3 majority of those present and voting at a meeting of the Executive.   The decision must be confirmed by “The Assembly” by a 2/3 majority agreement of those present and voting.
  2. Written notice of the proposed suspension shall be conveyed to members or chapters not less than three weeks prior to “the assembly”.
  3. The member or chapter who has been suspended shall be notified immediately in writing after “the assembly”.
  4. A group member whose representative has been suspended shall have the right to appoint a new representative.
  5. Written notice of appeal against the suspension may be lodged with the Executive within one month of the date of the suspension. The Executive will set up an appeal committee to hear the appeal.  The suspended member/s or chapter/s have the right of representation at this appeal.
  6. The suspended member or chapter may apply for reinstatement after a period of not less than one year from the date of suspension.

c)         Cancellation

            Any member or chapter who does not pay their annual membership fee after two reminder notices shall be excluded from membership without prejudice of membership renewal.

Article 6. OMEP Aotearoa / New Zealand

OMEP Aotearoa/New Zealand shall carry out its purpose by the following means:

1.         The OMEP Aotearoa/New Zealand Assembly

The Aotearoa/New Zealand Assembly shall consist of all members entitled to vote and shall be the highest authority.  Its function shall be to meet at least once a year, which will include setting policy

2.         The Executive Committee:

a)         The Executive shall be responsible for the execution of decisions and policies agreed to at “the assembly” of OMEP Aotearoa/New Zealand and shall generally develop the work of OMEP Aotearoa/New Zealand during intervening periods.

b)        The Executive shall charry out the work of OMEP Aotearoa/New Zealand between “the assembly” meetings.

c)        The Executive shall meet or confer at least six times a year.  The Executive may also negotiate its actions by correspondence or teleconferencing.

d)        The Executive may take action in critical situations when it is impossible to call “the assembly” meeting of OMEP Aotearoa/New Zealand

e)        The Executive shall consist of elected members.

f)        The designated offices of the Executive of OMEP/Aotearoa/New Zealand shall be

National President

National Vice-President

National Secretary

National Treasurer

International Co-ordinator.

                        To be elected for a one year term.

g)         The Executive shall consist of such number as will bring the Executive’s total

membership to seven, or a number more than this, to be decided by “the assembly”.

h)         The Executive may co-opt executive members as deemed necessary.

3.         The Election of Executive:

a)         Nominations for the Executive can be by either

  1. in writing to the Executive one month prior to the Annual General Meeting.  This needs to include the nominee’s name and their signed agreement, and be seconded.   The Executive will notify chapters of nominations no less than 10 working days prior to the Annual General Meeting or
  2. received from the floor during elections and will have nominee’s agreement and be seconded.

b)          Voting for the OMEP Aotearoa/New Zealand National President, National Vice President, National Secretary, National Treasurer, International Co-ordinator and Executive shall take place each year at the Annual General Meeting of OMEP Aotearoa/New Zealand.

c)         The maximum term of office for any of the positions named in Article 6 2f shall be  no more than six consecutive years.

d)         In the event of a vacancy occurring the Executive may leave it vacant, or co opt a member or call for nominations to fill this position for the remainder of the period the original holder would have served.   The candidate shall be prepared to serve for the remainder of the term for which their predecessor was appointed.

e)         Holders of an existing office (other than the office of National President) are free to accept nomination for a different office even if they have not served the full year of their current office.

4.         Chairing of Meetings

a)         the Annual General Meeting and Executive meetings shall be presided over by the National President or in her/his absences, by the National Vice-President, failing which the meeting shall 
            elect a chairperson.

5.         Executive Committee Duties.

a)        The Executive is responsible for the work of OMEP Aotearoa/New Zealand. Responsibility for such work may be delegated to the individual members or chapters of this body or to 
            committees of individuals appointed to carry out special work.

b)        The decisions of the Executive shall be taken by simple majority vote.

c)        The Executive may consult any experts without voting right if deemed necessary.

d)        The National President of OMEP Aotearoa/New Zealand will be responsible for an annual report to be presented to members at the Annual General Meeting and to organisations from which 
           OMEP receives subvention.

e)    The Executive shall make recommendations to “the assembly” on membership status, as set out under Article 5 (4).

6.         Chapters

            a)         Membership

  1. A Chapter of no fewer than five members of OMEP Aotearoa/New Zealand can be established in any area of Aotearoa/New Zealand.
  2. Membership of a Chapter shall follow Article 5:1
  3. Chapters must accept the aims and objectives of OMEP Aotearoa/ New Zealand.

b)   Membership Fee.

  1. Chapters will set an individual Chapter membership fee, which is to include the OMEP Aotearoa/New Zealand membership fee, at their Annual General Meeting.
  2. Membership fee for group membership through chapters will be set at the Annual General Meeting of OMEP Aotearoa/New Zealand.

c)        Financial.

  1. Each Chapter will operate a bank account, send receipts, write cheques and make payments for their own approved expenses.
  2. Each Chapter shall establish a travel fund to assist members with travel to attend “the assembly” or approved conferences.
  3. Each Chapter will forward the proportion of membership fee due to OMEP Aotearoa/New Zealand.

d)        Meetings.

  1. Each Chapter shall hold regular meetings for members throughout the year.   Minutes of these meetings should be recorded and a copy forwarded to the Executive.
  2. Each Chapter will hold their own Annual General Meeting each year in September at which a financial statement and chapter report will be submitted.
  3. Each Chapter will establish a quorum as stated in Article 12:3.

e)         OMEP Aotearoa/New Zealand

i)          Each Chapter must submit their annual financial statements to OMEP Aotearoa/New Zealand by 30 September of each year.

ii)         Each Chapter must submit an annual report of its activities to OMEP Aotearoa/New Zealand Annual General Meeting.

iii)        Chapters can nominate people for any Executive postion.

f)          Recess

i)          In the situation where a chapter is no longer viable they may make a request to the Executive to be put into recess as per the approved procedure.

ii)         The Executive will hold any assets in trust on behalf of the chapter for a period of two years.

iii)        At the end of this period if the chapter has not re-established, the assets will revert to the Executive.

Article 7. Personal Pecuniary Benefit.

No personal pecuniary benefit of whatever kind can be paid or distributed to any member or group member(s) of OMEP Aotearoa/New Zealand.

Article 8. Financial.

1.         Membership fee.

a)         Each member other than Honorary or Life members, shall contribute to the expenditure of OMEP Aotearoa/New Zealand by annual membership fee as stated in Article 6: b and Article 10: 
            2i.

b)         Each Membership fee will cover the period of first January to the thirty-first of December in any one year.

  1. Finance.

a)        The Executive shall be responsible for the financial administration of OMEP Aotearoa/New Zealand.  The Executive shall adopt an annual budget, authorise the expenditures related to their 
            work and responsibilities of OMEP Aotearoa/New Zealand.

b)        Signing authority will be exercised by any two of the following The National Treasure;  the National President;  the National Secretary or one other nominated member.

c)        The OMEP Aotearoa/New Zealand annual membership fee and other contributions shall be received by the National Treasurer who will operate a bank account, send receipts, write cheques 
           and make payments.

d)        The Executive shall establish a travel fund to assist the Executive members with national travel expenses, and where possible to assist individual members to attend international 
            conferences of OMEP.

e)        The National Treasurer or a person delegated to do so will submit audited financial statements to the Annual General Meeting for approval.

Article 9. Aotearoa/New Zealand General Assembly.

1.         OMEP Aotearoa/New Zealand shall hold “the assembly” at least once each year, the dates and place to be decided by the Executive in consultation with the hosting Chapter.

  1. The place, date and provisional agenda of “the assembly” shall be sent to all members at least one month in advance.  The accidental omission to give or the non-receipt of any such notice by any of the members shall not invalidate any resolution passed at “the assembly” to which the notice relates.
  2. Members present at “the assembly” of OMEP Aotearoa/New Zealand shall vote on the Executive’s decisions regarding recognition, refusal, withdrawal, or exclusion of individual members, chapters or group members.
  3. One of the assembly will include the Annual General Meeting of OMEP Aotearoa/New Zealand.

Article 10.  Annual General Meeting.

1.      The Annual General Meeting of OMEP Aotearoa/New Zealand shall be held within three months of the end of the financial year, on a date to be decided by the Executive and in consultation 
         with the hosting Chapter.

2.      The business of the Annual General Meeting shall be:

         a.         Confirmation of minutes of previous Annual General Meeting.

         b.         Presentation of OMEP International annual report.

         c.         Presentation of OMEP Aotearoa/New Zealand annual report and financial

                    report.

         d.         Presentation of Chapter annual reports.

         e.         Adoption of annual report

         f.         Adoption of financial report (audited).

         g.         Business arising from presented reports.

         h.         Election of Executive.

            i.          Setting of OMEP Aotearoa/New Zealand Individual membership fee and

Group Membership for chapter and OMEP Aotearoa/New Zealand fees.

            j.          Amendments to Constitution.

k)            Any other annual meeting business.

Business not relevant to the Annual General Meeting shall be transacted before or after the Annual General Meeting and minuted accordingly.

Article 11 Voting at “the assembly”.

1.         a)         Each individual member represented and entitled to vote shall be allowed the

power of one vote.

            b)        A Group membership, represented and entitled to vote shall be allowed the

power of two votes.

c)    Each life member shall be allowed the power of one vote.

d)   Each honorary member is not entitled to vote.

2.         Any member can delegate, in writing, their voting rights to another member.

3.         A majority vote shall be a simple majority by all members present and voting except concerning the statutes of dissolution of OMEP Aotearoa/New Zealand unless otherwise specified.

4.         Motions shall be determined by a majority of members present and voting and shall be by a show of hands unless a poll is demanded by five or more members in which case a written ballot shall be taken.   The chairperson of any meeting shall have a deliberate vote and a casting vote.

5.         No vote shall be exercised by any member whose membership fee is more than three months in arrears.

 

Article 12. Quorum.

 

1.         The quorum for ‘the assembly” of Aotearoa/New Zealand shall be no fewer than 15 members.

2.         A quorum for the executive shall be no fewer than 4.

3.         A quorum for a chapter shall be no fewer than 4.

4.         At the beginning of each meeting the presiding officer shall establish the quorum.

 

Article 13.  Revision of the Constitution.

 

1.         Amendments to the constitution or dissolution of OMEP Aotearoa/New Zealand can only be decided by a 2/3 majority of those present and voting at the Annual General Meeting of OMEP Aotearoa/New Zealand.  Any amendments to the constitution or the dissolution of OMEP Aotearoa/New Zealand shall be submitted to the Executive three months before the Annual General Meeting and be communicated to members two months before the Annual General Meeting.

2.         No such amendment shall be approved if it detracts from the charitable nature of the organisation.

 

 

 

 

Article 14. Policies and Procedures.

 

1.         The Executive shall establish the policies and procedures of OMEP Aotearoa/New Zealand, subject to the approval of OMEP Aotearoa/New Zealand General Assembly.

2.         The policies and procedures may be amended by the Executive subject to the approval of OMEP Aotearoa/New Zealand assembly.

 

Article 15. Working Languages.

 

1.         The working languages of OMEP Aotearoa/New Zealand shall be English and Māori, in accordance with the spirit of te Tiriti o Waitangi.

2.         Other languages may be used on special occasions but with translation into English and Māori  where appropriate.

 

Article 16. Breach of Statutes and Policies and Procedures

 

1.         The Executive shall be empowered to examine any alleged breach of the Constitution or Policies and Procedures.

 

Article 17.  Registered Office of OMEP Aotearoa/New Zealand

 

1.         The Registered Office of OMEP Aotearoa/New Zealand shall be at such place as may be determined from time to time by the Executive.

 

Article 18.  Common Seal

 

1.         The Common Seal of OMEP Aotearoa/New Zealand shall be kept in the custody of

the National Secretary and shall not be affixed to any document except pursuant to a resolution of the Executive and in the presence of the National President and National Vice President or of two Executive members who shall attest the execution thereof.

 

Article 19 Winding Up

 

1.         OMEP Aotearoa/New Zealand may be voluntarily wound up in accordance with the provision of the Incorporated Societies Act 1908 or any statutory enactment substituted therefore.  Upon such winding up any OMEP Aotearoa/New Zealand assets shall not be disposed of to individual members but shall be given or shall be transferred to some other charitable society or organisation within New Zealand, having objectives similar to those of OMEP Aotearoa/New Zealand.

2.         Disposal of the monies or properties of OMEP Aotearoa/New Zealand in accordance with this rule shall be decided by the resolution of the members thereof by the High Court of New Zealand.